Administration Assistant

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant with experience supporting land acquisition, zoning changes, business permitting, and government approval processes.

The ideal candidate will be comfortable coordinating with government agencies, property owners, consultants, engineers, contractors, and internal team members to help move land development and business permitting activities forward. This position requires strong follow-up skills, document management, organization, and the ability to track multiple applications and deadlines at the same time.

Responsibilities

• Assist with land acquisition activities, including gathering property information, ownership records, supporting documents, and due diligence materials.
• Support and track zoning change, rezoning, variance, conditional use, and other land-use applications.
• Prepare, organize, submit, and monitor applications for business licenses, building permits, occupancy permits, environmental permits, utility approvals, and other required government permits.
• Coordinate with local government agencies and regulatory offices regarding application requirements, status updates, corrections, and approvals.
• Follow up regularly on pending permits, applications, inspections, and agency reviews.
• Maintain organized electronic and physical files for permits, property records, contracts, correspondence, drawings, and approvals.
• Track application deadlines, permit expiration dates, hearings, inspections, renewals, and required submissions.
• Assist in scheduling meetings, inspections, hearings, and appointments with agencies and project stakeholders.
• Prepare correspondence, letters, forms, reports, and supporting documentation.
• Communicate with property owners, brokers, consultants, engineers, architects, contractors, and government representatives as needed.
• Research zoning classifications, property information, permitting requirements, and applicable government procedures.
• Maintain spreadsheets or tracking logs showing the status of each property, permit, application, and required action.
• Perform general administrative duties including document preparation, data entry, filing, scheduling, and recordkeeping.

Qualifications

• Previous administrative experience related to land acquisition, real estate development, zoning, permitting, construction, property development, or government approvals is strongly preferred.
• Experience processing or coordinating zoning applications, permits, licenses, or regulatory approvals.
• Familiarity with working with government agencies and understanding administrative approval processes.
• Strong organizational and document-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to follow up consistently.
• Ability to manage multiple projects, deadlines, and applications simultaneously.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF documents.
• Ability to research requirements and independently follow through on assigned tasks.
• Professional and comfortable communicating with government officials, consultants, property owners, and contractors.

Join us in this rewarding role where your organizational talents will make a real difference! We value proactive individuals who are eager to contribute their skills in a vibrant office setting. This paid position offers the chance to grow your administrative expertise while supporting our team’s success.

Work Location: In person