Administration Assistant

About the role

Heavy Equipment Maintenance is seeking a reliable and organised Casual Administration Assistant to support our busy workshop and day-to-day office operations.

Key responsibilities

• Answering phones and responding to general enquiries
• Managing emails and passing information on to the appropriate person
• Preparing basic invoices and entering job information
• General data entry
• Filing and maintaining office records
• Processing and organizing workshop paperwork
• Following up on paperwork with staff and customers
• Entering supplier invoices and organizing accounts paperwork
• Assisting with purchase orders
• General office support for the workshop team

About you

• Reliable, friendly and organized
• Confident using computers and learning new systems
• Comfortable speaking with customers, suppliers and workshop staff
• Able to work independently
• Accurate with data entry and paperwork
• Able to prioritize tasks in a busy workshop environment
• Previous administration experience would be an advantage
• Previous experience working in a mechanical, workshop or similar environment would be highly regarded
• Experience with Xero would be beneficial but is not essential