Administration Assistant

A well established property investment/management company based in E2, we have a requirement for a Admin Assistant, working hours are Monday – Friday 9am – 6pm. The purpose of this role will be to provide a high level of support to a Director of multiple businesses. This role will assist the director and other sections of the business in the day to day activities and support them to meet their operational, commercial and professional objectives.

Salary - £26,000 - £30,000 PA

Key Responsibilities:

• Diary and mailbox management, ensuring that times are planned and managed to enable maximum effectiveness and productivity.
• Property Management including dealing with management companies, tradespeople, tenants, surveyors.
• Tracking maintenances tickets, liaising with freeholders/management companies for service charge queries.
• Verifying/authorizing invoices and tracking until processed.
• Organize meetings, events, and departmental activities, taking minutes and recording actions and tracking issues. Administrative duties as and when they arise, writing letters, dealing with internal and external clients and general secretarial duties.
• Act as the first point of contact for enquiries from internal or external customers, meeting and greeting Clients, processing and replying to sensitive and confidential correspondence on behalf of the company. Regular liaison with other team members, managers and external clients.
• Project managing any required actions with directors.
• File and maintain data in accordance with GDPR, business procedures, agreed to standards and service levels, ensuring records are accurate and up to date.

To be successful you will have the following skills and experience:

• At least 1 year experience in a similar role
• Comfortable with lone working
• Excellent attention to detail alongside first-class organisational skills having gained experience working within a similar role supporting senior management.
• Have experience liaising with Directors/Managers.
• Self-reliant with the ability to work under your own initiative.
• A high level of professionalism, pro-active and outstanding organisational & communication skills.
• Fully competent with using the Microsoft suite.
• The ability to handle pressure and changing priorities is essential.

Regrettably not all applications will be responded to individually, only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: £26,000.00-£30,000.00 per year

Work Location: In person