Administration Assistant

Job Overview

We are a growing construction company in Tampa, FL looking for an Administrative Assistant to keep our office running smoothly and our people and projects compliant. This office role combines day-to-day office administration with HR support and construction-specific compliance work.

This is an ideal fit for an organized, people-oriented professional with 1-3 years of office management experience who wants to broaden their HR and compliance skills in a stable, hands-on environment with direct access to ownership. Construction or contracting experience is a strong plus, and we’ll support your growth in certified payroll and OSHA recordkeeping.

Key Responsibilities

Office Management

• Oversee day-to-day office operations, ensuring a well-organized and efficient workplace
• Manage office supplies, equipment, and vendor relationships (office supplies, IT support, cleaning services, etc.)
• Serve as primary point of contact for facilities issues and coordinate repairs/maintenance
• Support company events, meetings, and any office-wide communications
• Assist leadership with administrative tasks, scheduling, travel arrangements as needed
• Manage incoming calls, mail, and visitor coordination for the Tampa office

Human Resources

• Assist full-cycle recruiting for office and field staff: post openings, screen candidates, coordinate interviews, and support hiring procedures.
• Assist new hire onboarding, including paperwork, I-9/E-Verify compliance, orientation, and setup of employee files
• Administer employee benefits (health insurance, PTO, retirement plans) and serve as the main point of contact for employee benefits questions
• Maintain accurate, compliant employee records (personnel files, certifications, licenses, training records)
• Support employee relations: address day-to-day questions, help resolve conflicts, and escalate issues appropriately
• Ensure compliance with federal, state, and local employment laws (FLSA, EEOC, ADA, FMLA, Florida labor law)
• Assist performance review processes and maintain job descriptions
• Manage offboarding processes, including exit interviews and termination paperwork
• Track and manage workers' compensation claims and coordinate with insurance carriers

Construction-Specific Compliance Support

• Assist with certified payroll documentation and prevailing wage compliance for applicable public/government projects
• Maintain safety documentation, OSHA recordkeeping (OSHA 300 logs), and support jobsite safety compliance efforts
• Collect and track subcontractor compliance documents (COIs, W-9s, licenses, safety certifications)
• Support drug testing programs and pre-employment screening processes for field staff
• Coordinate required trainings and certifications (OSHA 10/30, first aid, equipment certifications) and track expiration dates

Qualifications

• 1-3 years of office management experience.
• Experience in construction, contracting, or a related field a strong plus
• Working knowledge of employment law, HR best practices, and compliance requirements
• Familiarity with certified payroll and OSHA recordkeeping preferred (or willingness to learn quickly)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent interpersonal and communication skills; comfortable interacting with office staff, field crews, and leadership
• Proficiency in Microsoft 365
• High school diploma required; Associate's or Bachelor's degree in HR, Business Administration, or related field preferred

What We Offer

• Competitive salary, commensurate with experience
• Health insurance and benefits package
• Paid time off and holidays
• Opportunity for growth within a stable, growing construction company
• Collaborative, hands-on work environment with direct access to ownership

Pay: $24.59 - $29.61 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person