Administration Assistant

Key Responsibilities (KRAs)

• Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.
• Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.
• Vendor Management & Procurement: Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.
• Documentation & Record Keeping: Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.
• Inventory & Asset Management: Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.
• Employee Support & Coordination: Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.
• Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.
• Compliance & Workplace Safety: Support the implementation of administrative policies, SOPs, security procedures, and workplace safety requirements.
• Maintenance & Issue Resolution: Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.
• Reporting & Administrative Support: Prepare administrative reports and assist management with projects and special assignments.

Core Skills

• Office Administration & Facilities Coordination
• Vendor Management & Procurement
• Documentation & Record Keeping
• Inventory & Asset Management
• MS Office, Communication & Follow-up

Qualifications & Experience

• Graduate in any discipline; relevant administrative qualifications are an advantage.
• Prior experience in administration, facilities, or office operations preferred.
• Working knowledge of MS Excel, Word, and general office documentation.
• Strong organizational, communication, coordination, and problem-solving skills.
• Ability to manage multiple tasks with accuracy and timely follow-up.