Administration Assistant

POSITION OVERVIEW
The Administrative Assistant plays a key role in supporting bookkeeping, purchasing, customer service, and daily office operations within a fast-paced manufacturing environment. This position is responsible for accounts payable and accounts receivable processing, purchase order management, digital record maintenance, and providing administrative support to multiple departments as business needs change. The ideal candidate is organized, detail-oriented, adaptable, and resourceful, with the ability to shift priorities, learn new processes, and effectively manage a wide variety of administrative and bookkeeping responsibilities.

What You Will Be Responsible ForCustomer Service & Communication

• Serve as a professional and helpful point of contact for customers, vendors, drivers, and internal team members.
• Answer questions related to customer invoices and payments, inventory orders, vendor bills and general office matters.
• Direct questions about sales, production, yard, and delivery to the appropriate team member and follow through when needed.
• Utilize Outlook email, Microsoft Teams, phone calls and interpersonal communication to conduct business.

Billing, Payments & Office Administration

• Review and send electronic customer invoices; receive and process checks, and card payments.
• Enter bills with attached electronic packing lists.
• Coordinate with off-sight accounts receivable, accounts payable, and payroll departments.
• Maintain accurate, organized digital and paper records in accordance with company procedures.
• Maintain Department of Transportation records and help ensure truck files and required paperwork remain current and accurate.

Hiring & Employee Administration

• Coordinate onboarding paperwork and administrative steps for new employees.
• Maintain recruitment software and support job posting, applicant tracking, and hiring workflows.

Production, Inventory & Shipping Support

• Maintain inventory and vendor records.
• Create purchase orders and track inventory from request through receipt.
• Provide organized administrative support that helps production and deliveries stay on schedule.

Systems, Reporting & General Support

• Create and maintain Excel spreadsheets used to track orders, inventory, purchasing, bookkeeping information, and operational activity.
• Assist management with reports, documentation, tracking tools, and other administrative needs.
• Help maintain an orderly, shared office and participate in routine office housekeeping responsibilities.
• Perform other duties as assigned to support plant and office operations.

What Success Looks Like

• Customers receive timely, professional communication and accurate information.
• Invoices, payments, purchase orders, DOT files, and office records are complete, organized, and up to date.
• Administrative systems are maintained consistently and deadlines are followed without repeated reminders.
• The employee communicates well across departments and contributes to a safe, respectful, team-oriented workplace.
• Work is completed with integrity, accountability, attention to detail, and a willingness to solve problems.
• The Admin Assistant is adaptable to change in procedures, office environment, or challenges that may develop.
• The employee works collaboratively with teammates, accepts accountability for their responsibilities, and demonstrates honesty, professionalism, and a willingness to learn from mistakes.

QualificationsRequired

• Strong customer service, communication, organization, and follow-through skills.
• Ability to manage competing priorities in a busy office and manufacturing environment.
• Working knowledge of Microsoft Office, including the ability to create and maintain spreadsheets.
• Ability to read, write, and speak English.
• Ability to handle company, customer, payment, and employee information with appropriate confidentiality and professionalism.
• Experience with QuickBooks, or similar accounting software.

Preferred but not required

• Prior administrative experience in manufacturing, construction, trucking, or another industrial setting.
• Experience managing inventory.
• Spanish-language skills.

Schedule & Work Environment

• Full-time, year-round position with a workload that follows the construction season. Summer and fall are typically the busiest periods, and additional hours may be required during high-volume weeks. Once established in the position, the candidate may have the option to work 32 hours a week if all work is completed in a timely manner.
• All work is performed in our Missoula facility.
• The role requires extended periods of sitting or standing and occasional walking through a busy manufacturing facility, or a rough production yard.
• Required personal protective equipment may include safety glasses, gloves, hard hat, and work boots.

Why Join Bridger Precast

• Stable, year-round work.
• Competitive pay
• Grounded, approachable team culture
• A practical, team-focused workplace where dependable people make a visible impact.
• Varied responsibilities and opportunities to learn across office and plant operations.
• Pride in helping build durable infrastructure products used throughout the region.

HONESTY SAFETY QUALITY SERVICE TEAMWORK

Bridger Precast LLC is an equal opportunity employer.

Pay: $28.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person