Administration Assistant

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.

Reporting to Yard Operations Management, the Administrator will provide comprehensive administrative assistance across Cannon Yard operations and site teams. This includes supporting with site documentation, coordinating with internal teams, project logistics, and ensuring accurate record-keeping. The role is pivotal in maintaining operational efficiency and supporting the smooth execution of yard-based and site activities.

Main Duties:

Duties will include but are not limited to:

Office and Business Support

• Provide central business support to Cannon Yard and Office teams.
• Support yard-based teams with administrative coordination, including delivery scheduling and documentation.
• Maintain yard-specific records such as stock levels, equipment logs, and delivery notes.

Project Administration

• Liaise with site supervisors and yard operatives to ensure timely processing of site paperwork.
• Support the preparation and distribution of project folders and documentation specific to Cannon Yard operations.
• Coordinate transport logistics for materials and equipment from Cannon Yard to project sites.

Procurement and Supplier Coordination

• Monitor and report on stock levels at Cannon Yard, especially steel and plant items.
• Assist with supplier coordination for yard deliveries, ensuring accurate documentation and timely communication.
• Support the administration of plant and equipment hires originating from Cannon Yard.

Person Specification

• Competent using MS Word, Excel, Outlook.
• Friendly, approachable, and professional manner.
• High level of accuracy and attention to detail.
• Organised and calm under pressure.
• Proactive, positive and flexible to the needs of the business and the role.
• Ability to prioritise own workload and work of others to meet deadlines and achieve targets in a fast-paced environment.

Qualifications and Experience

• Administration experience (minimum 2 years preferred).
• Good level of English (verbal, written) and maths.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

#Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.

Committed

• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.

Innovative

• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.