Administration Assistant

Job Summary

We are looking for an experienced and organized Site Admin Assistant to support day-to-day administrative operations at our shipyard site. The ideal candidate should have 6–8 years of experience in site administration, preferably in the shipbuilding, shipyard, marine, construction, or industrial sector. The role involves coordinating site activities, maintaining records, managing manpower documentation, monitoring attendance, and ensuring smooth administrative operations at the site.

Key Responsibilities

• Handle day-to-day site administrative activities and ensure smooth site operations.
• Maintain employee and subcontractor attendance, timesheets, and manpower records.
• Coordinate employee onboarding, joining formalities, and site access requirements.
• Maintain records of ID cards, gate passes, permits, and other site-related documentation.
• Coordinate with HR, project management, site supervisors, and other departments.
• Assist in arranging accommodation, transportation, food, and other facilities for site personnel, where required.
• Maintain documentation related to subcontractors, vendors, and site personnel.
• Prepare daily, weekly, and monthly administrative reports.
• Monitor office supplies, stationery, and other administrative requirements.
• Coordinate with shipyard authorities for entry permits, visitor passes, and administrative approvals.
• Ensure proper filing, documentation, and record management.
• Support safety documentation and compliance requirements in coordination with the HSE team.
• Handle general administrative issues and provide timely support to site personnel.
• Perform other administrative duties as assigned by the Site Manager or Project Manager.

Required Qualifications & Skills

• Graduate in any discipline; a diploma or relevant qualification in Business Administration is an advantage.
• 6–8 years of experience in site administration, preferably in a shipyard, shipbuilding, marine, construction, or industrial project environment.
• Experience in handling manpower attendance, documentation, gate passes, and site coordination.
• Proficiency in MS Office, particularly Excel, Word, and email communication.
• Good organizational, coordination, and record-keeping skills.
• Strong communication and interpersonal skills.
• Ability to coordinate with multiple departments and manage administrative tasks independently.
• Knowledge of site access procedures and basic HSE documentation is preferred.
• Ability to work in a fast-paced site environment.

Preferred Candidate Profile

• Candidates with prior experience in shipyards, marine projects, shipbuilding, or industrial project sites will be preferred.
• Experience coordinating with subcontractors, vendors, and shipyard authorities is an advantage.
• Candidates should be proactive, detail-oriented, and capable of handling site administrative responsibilities independently.

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance

Work Location: In person