Administration Assistant (Entry-Level)

Administrative Assistant

Entry Level · Casual · Melbourne, Victoria

About the organisation

We are a growing media company working across film, music, television, publishing and live media. The environment is fast-paced, hands-on and project-driven. You will support work that moves between creative production, public relations, events, and day-to-day operations.

This is an entry-level role with real variety. No two weeks look the same. The successful candidate will be organised, discreet, willing to learn, and comfortable doing both personal assistant work and the practical office tasks that keep a small team running.

The role

You will work across the business as a multi-skilled Administrative Assistant to help coordinate PR and events, and handle core office administration. Reliability and good judgement matter far more than years of experience.

Key responsibilities

Personal assistant support

• Manage calendars, appointments, reminders and meeting logistics

• Prepare correspondence, agendas, briefing notes and follow-up actions

• Screen calls and emails, and flag what needs attention

• Arrange travel, itineraries and ground transport as required

• Maintain confidentiality across personal and commercial matters

Public relations and communications

• Help maintain media and contact lists, and keep records current

• Assist with press materials, media kits, bios and image assets

• Support outreach, interview scheduling and coverage tracking

• Help coordinate social and promotional activity as directed

• Proofread external communications for accuracy and tone

Event coordination

• Support planning and running of events

• Assist with venues, suppliers, run sheets, RSVPs and guest lists

• Provide on-the-day support, including set-up, registration and wrap-up

• Track budgets, invoices and small event expenses

Office administration and hospitality

• Handle photocopying, scanning, printing, filing and document preparation

• Manage incoming and outgoing mail, couriers and deliveries

• Order and maintain office supplies and keep shared spaces tidy and professional

• Prepare meeting rooms and provide hospitality, including coffee, tea and light refreshments for guests and working sessions

• Complete ad hoc administration across film, music, publishing and science-media projects

About you

This is an entry-level position. Formal experience is useful but not essential if you are sharp, reliable, and keen to learn. You will thrive if you like variety, take pride in the small details, and stay calm when priorities shift.

Essential

• Right to work in Australia

• Clear written and spoken English in a professional manner

• Strong organisation, time management and attention to detail

• Professional manner, discretion and sound judgement

• Confidence Google Workspace

• Willingness to handle both executive support and practical office duties, including hospitality

• Ability to work on-site in Melbourne during business hours, with after-hours support for events

Desirable

• Prior administration, reception, PA or customer-service experience

• Interest in film, music, media, events or public relations

• Current Victorian driver’s licence

• Experience supporting events, even in a volunteer or casual capacity

What we offer

• A genuine entry point into a multi-disciplinary creative and media business

• Direct exposure to projects, talent, PR and events rather than a narrow admin silo

• Room to take on more responsibility as you prove yourself

How to apply

Applications are via Seek only. Strictly no agencies.

Applications will be reviewed on a rolling basis.