Administration Assistant (Full-Time)

Administration Assistant (Full-Time)

Oakdene Collection – Alfreton, Derbyshire

This is a fantastic opportunity to join one of the UK's most exciting independent prestige car businesses.

At Oakdene Collection, we are continuing to grow, and as our business expands, so does the team behind the scenes. We are now looking for an organised, enthusiastic and reliable Part-Time Administration Assistant to join our team at our Alfreton site.

This is a varied role supporting three key areas of the business – Funding & Administration, Accounts and Workshop. You will play an important part in keeping our day-to-day operations running smoothly, ensuring paperwork, records and internal processes are managed accurately and efficiently.

You will report directly to our Funding & Admin Manager, working closely with colleagues across the business to help maintain the high standards we pride ourselves on.

We are a fast-moving business with a family feel, where everyone plays their part and no two days are quite the same. We are looking for someone who enjoys being organised, has a great eye for detail and is happy to get stuck in wherever needed.

As Oakdene Collection continues to grow, we expect the hours of this position to increase in the future in line with business requirements. This makes it a great opportunity for someone looking to become part of an ambitious and expanding company.

The Role

Your day-to-day responsibilities will include:

Processing and entering supplier invoices and assisting with queries.

Matching receipts and supporting account reconciliations using our internal systems.

Administration support across funding and accounts.

Preparing and organising vehicle paperwork including logbooks and keys.

Assisting with part-exchange documentation and finance settlement follow-ups.

Ad-hoc administrative duties when required

Workshop Support

Creating and updating workshop job cards.

Assisting with parts orders, deliveries and returns.

Liaising with suppliers and internal departments.

Keeping workshop administration and records organised.

Supporting the smooth flow of information between the Workshop and Accounts teams.

The Right Person

We are looking for someone who has:

Previous experience in an administration or office-based role.

Excellent organisational skills and attention to detail.

Good computer skills, including Microsoft Office.

Strong communication skills, both written and verbal.

The ability to manage multiple tasks and prioritise workload.

A positive, proactive attitude and willingness to learn.

Confidence working independently and as part of a team.

A flexible approach and willingness to help across different departments.

A full UK driving licence – essential.

Previous experience within the motor trade would be an advantage, but is not essential. Experience using accounting or dealership management systems such as Sage or Dragon would also be beneficial, although training can be provided.

Above all, we are looking for the right person with the right attitude who takes pride in their work and wants to be part of our continued growth.

Working Hours

Monday to Friday – 09:30am to 2:30pm

Full-time, permanent position.

Based at our Alfreton site.

Reporting to the Funding & Admin Manager.

Working hours will increase in the future as the business continues to expand.

Why Join Oakdene Collection?

We have built a strong reputation within the prestige vehicle market, and we have exciting plans for the future.

You will be joining a friendly, hardworking and ambitious team, with the opportunity to become an important part of a business that is continuing to invest in its people, facilities and operations.

If you are organised, dependable, have a great attitude and want to work in an exciting automotive environment, we would love to hear from you.

Job Types: Full-time, Permanent

Pay: £17,500 a year

Experience:

Administration: 1 year (preferred)

Work Location: In person – Alfreton, Derbyshire

Pay: £17,500.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• On-site parking

Work Location: In person