Administration Assistant (Kuching Office Based)

Responsibilities

1.       Office Administrative Support

• ·       Provide secretarial/ administrative support.
• ·       Responsible for requisition and maintenance of office equipment including furniture and fixture, telephone system, keys and etc.
• ·       Responsible for printing of office stationeries, including envelopes, letterhead, name cards and etc. Coordinate documents for approval.
• ·       Communicate with internal and external parties on matters related to administration/ office management activities.
• ·       Liaise with the building management on building management matter e.g car park, maintenance, safety, etc.
• ·       Renewal of license, insurance, contract, advertisement, agreement and etc.
• ·       Responsible for handling the end-to-end order processing process, including receiving, processing, coordinating and following up on orders until completion
• ·       Responsible for handling filing and documentation related to GDPM and audit requirements.

2.       Others

• ·       Manage petty cash
• ·       Act as back up for Receptionist
• ·       Perform other related duties to the work described above

Requirements

• ·       Minimum Diploma in any relevant discipline or at least 2 years of working experiences
• ·       Ability to persuade and influence others. Ability to develop and deliver presentations.
• ·       Visibility requires maintaining a professional appearance and providing a positive company image to the public.
• ·       Excellent communication skills; negotiation and customer communication.
• ·       High level of personal initiative and motivate to succeed.
• ·       Ability to work with minimum supervision.