Administration Assistant Manager

Key responsibilities

• Coordinate and execute procurement and tendering activities for designated projects.
• Manage the maintenance, servicing, upgrading, and vendor administration of Centre facilities and equipment.
• Coordinate and follow up on facility-related matters.
• Oversee cleaning services and maintain effective communication with cleaning personnel.
• Manage lease renewal and related arrangements for the office.
• Coordinate office insurance policy updates and renewals.
• Conduct workplace safety inspections, participate in site assessments, and prepare reports on office safety conditions.
• Manage the procurement and inventory of office supplies and operational materials.
• Coordinate local and cross-border logistics, courier, and transportation arrangements.
• Provide audiovisual technical support for Centre events, meetings, and venue activities.

About you

• Bachelor's degree or above.
• Minimum 5 years of experience in administration, facilities management, procurement, operations, or related fields.
• Proficient in Microsoft Office applications.
• Experience in basic IT equipment management and technical support will be an advantage.
• Excellent written and verbal communication skills in both English and Chinese, with fluency in Mandarin, Cantonese, and English.
• Detail-oriented, responsible, and capable of working collaboratively with strong communication and coordination skills.

主要職責

• 統籌及執行指定項目的採購及招標工作。

• 負責中心設施及設備的維修、保養、升級及供應商管理。

• 統籌及跟進各項設施相關事宜。

• 管理清潔服務供應商，並與清潔人員保持有效溝通。

• 負責辦公室租約續期及相關安排。

• 統籌辦公室保險計劃的更新及續保事宜。

• 進行工作場所安全檢查，參與現場評估，並編制辦公室安全狀況報告。

• 負責辦公用品及日常營運物資的採購與庫存管理。

• 統籌本地及跨境物流、速遞及交通運輸安排。

• 為中心活動、會議及場地使用提供視聽設備技術支援。

關於你

• 持有學士學位或以上學歷。

• 具五年或以上行政管理、設施管理、採購、營運管理或相關工作經驗。

• 熟悉 Microsoft Office 辦公軟件應用。

• 具備基本 IT 設備管理及技術支援經驗者優先考慮。

• 具優秀中英文書寫及口語表達能力，能流利使用普通話、廣東話及英語。

• 工作細心、具責任感，擁有良好的溝通協調能力及團隊合作精神。