Administration Assistant | Patient Records

If your wish list for a new job includes:

• Variety of work with comprehensive training
• Weekday hours only
• A central Auckland location
• Interesting work with lovely patients
• A friendly and supportive team

Then keep reading, we could be your next career move!

About the role

This role combines patient records administration, data entry and documentation management with the practical administrative work needed to keep our daily hospital operations running smoothly.

You will play an important part in ensuring patient information is accurate, complete and available when needed, helping our clinical teams deliver excellent patient care.

Your main responsibilities will include:

• Entering and checking patient information accurately
• Preparing patient records and documentation for upcoming procedure lists
• Reviewing admission forms, referrals and other information to identify anything missing
• Following up patients and medical practices for outstanding documents
• Printing labels and preparing charts for clinical checking
• Matching, sorting and filing patient correspondence, reports and histology documentation
• Tracking outstanding reports, letters and other documentation
• Scanning and preparing records for electronic storage
• Completing routine audits and maintaining accurate administrative records
• Helping to keep forms, labels, stationery and other supplies organised
• Supporting the wider administration team as required

The role supports administrative processes across our adjacent Gillies Avenue and Kipling Avenue facilities, so flexibility and the ability to move between locations during the day are important.

This is a permanent full-time position working Monday to Friday, 7.30 am to 4.00 pm.

About you

Whether you already have medical administration experience or are looking to build your career in healthcare administration, we are interested in people who are organised, accurate and eager to learn.

To succeed, you will need:

• Exceptional accuracy and attention to detail
• The ability to concentrate while working through detailed information
• Strong organisational skills and a methodical approach
• The ability to manage changing priorities while maintaining accuracy and attention to detail
• Confidence using computer systems and learning new software
• Clear and professional written and verbal communication
• Initiative and the confidence to follow up missing information
• A helpful, flexible approach and a willingness to support the wider team
• The physical capability to be mobile throughout the day and safely carry patient charts, records and document boxes between work areas

Because you will be working with confidential patient and medical information, accuracy, discretion and respect for privacy are essential.

About Endoscopy Auckland

We are a growing and busy private endoscopy practice servicing a range of specialists.

Many of our team have been with us for over 10 years and we are keen to maintain that record. Our focus is on safety, efficiency and service.

The last staff survey rated the most satisfying aspects of working at Endoscopy Auckland as:

• Friendly colleagues and doctors
• Good work environment
• Great team
• Flexible workplace culture
• Job satisfaction and autonomy
• Lovely and appreciative patients

Our staff also enjoy a competitive employment package, ongoing learning opportunities, social functions, health insurance following completion of the qualifying period, and the benefits of working in a smaller private organisation. Uniforms are provided and, while parking is not available on site, free parking is available in nearby streets.

Apply now

If you are organised, accurate and keen to develop your medical administration skills within a supportive team, we would love to hear from you.

Click Apply and attach your CV and a cover letter telling us what interests you about the role and the skills you would bring to our team.

Please only apply through seek, applicants applying directly to the hospital may not be considered.