Administration Assistant / Project Coordinator

Administrative Assistant / Project Coordinator

This role provides administrative and coordination support for day-to-day marine engineering and spare-parts activities. The position involves keeping project information organised, following up on orders and deliveries, and coordinating with suppliers, customers and internal personnel.

The successful candidate should be comfortable working in a practical environment where accurate documentation and timely follow-up are important.

Main Duties

Handle general administrative tasks, filing and data entry.
Prepare quotations, purchase orders, invoices and other routine documentation.
Maintain records for engineering projects, spare parts and customer requests.
Coordinate with suppliers regarding parts availability, pricing and delivery schedules.
Follow up on purchase orders, deliveries and outstanding documentation.
Assist with arranging site visits, service schedules and project-related appointments.
Communicate with customers and vendors regarding order status and routine enquiries.
Update spreadsheets and internal records to keep project information current.
Support engineers and project personnel with administrative coordination.
Assist with other office and project tasks as required.

Requirements

Diploma or equivalent qualification in Business Administration, Logistics, Engineering or a related field.
Previous administrative, coordination, purchasing or project support experience is an advantage.
Good written and spoken English.
Comfortable working with Microsoft Office, spreadsheets and email.
Good organisational skills with attention to detail.
Able to follow up on multiple tasks and keep track of deadlines.
Good communication skills when dealing with customers, suppliers and colleagues.
Responsible, dependable and able to work in a hands-on working environment.

What the Role Involves

The position combines office administration with practical project and spare-parts coordination. Someone who is systematic, responsive and comfortable handling routine follow-ups will be able to contribute effectively to the team.

Pay: $2,800.00 - $3,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Professional development

Work Location: In person