Administration Assistant / Receptionist

Administration Assistant / Receptionist *Join Our Conveyancing Team

Location: Portland
Employment Type: Full-time / Part-time (options available for the right candidate)
Start Date: Immediate Start*

*Remuneration dependant on experience and age. $28 to $36 per hour plus Super

We are a busy and growing conveyancing firm seeking a friendly, organised and motivated Administration Assistant / Receptionist to join our team within our Portland Office.

This is an excellent opportunity for someone who enjoys working with people, has strong attention to detail and takes pride in providing exceptional client service. Previous experience in conveyancing, legal administration or a professional office environment will be highly regarded, but we are also open to candidates who demonstrate the right attitude and willingness to learn.

About the Role

As the first point of contact for our clients, you will play an important role in ensuring the smooth day-to-day operation of our office.

Your responsibilities will include:

• Greeting clients and visitors in a warm and professional manner
• Answering and directing incoming telephone calls and emails
• Managing general enquiries and taking messages
• Providing administrative support to our conveyancers
• Opening, closing and maintaining client files
• Preparing and formatting correspondence and documents
• Data entry and maintaining accurate client records
• Scanning, photocopying, filing and document management
• Managing incoming and outgoing mail
• Assisting with appointments, settlements and general office coordination
• Liaising with clients, solicitors, real estate agents, banks and other relevant parties
• Providing general administrative support as required
  About You

We are looking for someone who is:

• Friendly, professional and confident when dealing with clients
• Highly organised with excellent attention to detail
• Reliable, punctual and able to manage competing priorities
• A strong communicator with excellent written and verbal English
• Comfortable using Microsoft Office and learning new software systems
• Able to work independently while also being a supportive team member
• Discreet and professional when handling confidential client information
• Proactive, positive and willing to learn*

- Resilient, driven and energised by working in a high-pressure industry

*What We Offer

• A friendly and supportive team environment
• Training and ongoing support
• An opportunity to develop your skills within the property and conveyancing industry
• A professional and positive workplace
• Varied responsibilities and the opportunity to take on additional responsibilities as your experience grows*

- Flexible work/life balance

Please submit your resume and a brief cover letter outlining your experience and why you would be a good fit for the role.