ADMINISTRATION ASSISTANT / RECEPTIONIST

About Us

As one of the Mid North Coast’s most successful dealerships, proudly servicing the Macleay Valley for many years, we offer an exciting opportunity to join a trusted and community‑focused local team.

We are seeking an enthusiastic and self-motivated individual to join our Administration team as and Administration Assistant / Receptionist.

This role is ideal for someone who thrives in a team environment and is committed to delivering outstanding customer service.

The successful application will be a confident communicator, highly organised and capable of working efficiently under pressure in a fast-paced setting.

We are looking for someone who is excited about the opportunity to join a local company, passionate about building a successful career, confident and self-motivated.

A high achiever with strong work ethic and is dedicated to providing the highest level of customer service.

Comprehensive training will be provided to the successful applicant.

Key Responsibilities

*Act as the first point of contact for anyone visiting the dealership

*Answering phone enquiries and directing calls

*General Reception / Front Desk duties including Guest Services

*Preparation of internal reports as required

*Daily Banking and EFT reconciliations

*General Data entry and administrative support task including general account payable & receivable processes

*Preparation and completion of vehicle registrations

*Maintaining processes for paper and electronic filing systems

*Processing vehicle deal packs accurately in accordance with accounting guidelines and timelines

*Liase effectively with various departments across the dealership.

Ideal Candidate will have / be

*Sound knowledge of Microsoft Office Suite

*Excellent interpersonal skills with clear and professional verbal communication skills

*Superior Customer Service Standards

*Highly organised with good attention to detail

* The ability to demonstrate behaviours that align with the company’s vision, acting as a positive ambassador for the dealership and for Toyota within the wider community.