Administration assistant/Bookkeeper

We are looking for an Administration assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication. Duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front office manager or book keeper would be an advantage. A successful candidate should have experience with a variety of office software (email tools, spreadsheets, databases, and quickbooks accounting software) and be able to accurately handle administrative duties. Ultimately, the candidate should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This role is full time and 100% in office in South Salt Lake City

Responsibilities

• Serve as the point person for administration duties
• Excellent phone skills with the ability to handle high stress phone calls
• Ability to talk with potential customers about scheduling and solving their needs
• Schedule meetings and appointments
• Maintain the office culture with a positive attitude and contribution of healthy energy
• Organize office operations and procedures
• Assist with AP and AR and ensure that all items are invoiced and paid on time
• Provide general support to all visitors
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Understand and be proficient with Quickbooks accounting software.
• Enter all payables and receivables and manage payments.
• Have a basic understanding of accounting practices and understand work flows related to accounting.

Skills

• Proven experience as an administrative assistant, and general bookkeeping.
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and Quickbooks, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Paid time off

Physical Setting:

• Office

Work Location: In person