Administration: BDM Support

JOIN RAY WHITE’S #1 PROPERTY MANAGEMENT OFFICE!

Are you ready to elevate your real estate career by working alongside an elite, high-performing Business Development team?

At Ray White’s #1 Property Management Office, we don’t just set the benchmark—we surpass it. Bringing in over 700 new listings per year, our fast-paced, dynamic environment offers unrivaled industry exposure, exceptional support, and room to grow.

We are looking for a highly organized, proactive Administrative Support/ BDM Operations Coordinator to become the administrative backbone of our team. If you thrive in a busy office, excel at keeping operations seamless, and want to support the best in the business, this is the role for you!

Why You’ll Love Working Here

• Work with the Best: Join an industry-leading team bringing in 700+ new listings every year.
• High-Performing Culture: Collaborate with top-tier Business Development Managers, Leasing Consultants and Property Managers who drive success daily.
• Growth & Impact: Play a crucial role in operational excellence where your work directly drives department growth and client satisfaction.
• Dynamic Environment: Fast-paced, supportive, and structured—no two days are the same!
• Mentorship & Mentoring: Benefit from ongoing training, an office that encourages career progression, and everyday support from a specialized Department Manager dedicated solely to driving and supporting new business.

The Role

In this key operational role, you will streamline our business development and onboarding processes for new clients. You will keep our engine running smoothly by managing client communications, document preparation, and property readiness.

Your Key Responsibilities:

• Listing & Client Support: Triage team inboxes, respond to incoming landlord enquiries, log CRM leads, and guide clients through onboarding and final paperwork.
• Campaign & Marketing Coordination: Draft ad copy, schedule property photos, and launch properties for rent across listing platforms.
• Documentation & Contracts: Prepare Rental Proposals, Appraisals, and Management Authorities.
• Compliance & Onboarding: Coordinate key cutting and collections, Condition Reports, and Minimum Standards/ Compliance access and reporting.
• Maintenance & Trade Liaison: Oversee maintenance quotes, obtain owner approvals, and track completion of property works
• Systems Management: Work with platforms including IRE, PropertyMe, and Gmail Workspace to manage call lists and lead workflows.

Who We’re Looking For

• Real Estate Background: Prior experience in Real Estate, specifically within Property Management or Business Development, is highly desirable.
• Qualifications: Must hold a current Victorian Agent’s Representative Certificate or Real Estate License.
• Victorian Compliance Knowledge: Familiarity with Victorian renting guidelines, CAV Minimum Standards, RTBA processes, and Landlord Insurance.
• Tech-Savvy: Competency with tools like PropertyMe (PME), IRE, ActivePipe, and Google Workspace.
• Detail-Oriented & Proactive: Exceptional organizational skills with an eye for detail and the ability to manage competing priorities.
• Top Communicator: Clear, professional written and verbal communication skills to build strong relationships with clients, trades, and team members.

Ready to Join the #1 Team?

If you have the drive, attention to detail, and passion for real estate needed to support a record-breaking BDM team, apply now by emailing your resume and cover letter to [email protected]