Administration Clerk

About the role

We are looking for an organised and responsible Admin Clerk / Operations Admin to support our daily operations for both Engineering & Maintenance and Cleaning Services.

Key responsibilities

• Handle daily office administration and filing.
• Prepare quotations, invoices, purchase orders and basic reports.
• Maintain customer, supplier and project documentation.
• Update cleaning staff attendance, leave, OT and replacement manpower records.
• Coordinate with cleaning field supervisors on daily manpower and site requirements.
• Coordinate with engineering/site supervisors on job schedules, materials and manpower.
• Prepare and maintain job sheets, work orders and service reports.
• Follow up on quotations, purchase orders and completed job documentation.
• Arrange workers, tools, materials and transportation when required.
• Maintain records of company tools, machinery and cleaning equipment.

About you

• Minimum SPM / Certificate / Diploma.
• Basic knowledge of Microsoft Excel, Word and email.
• Able to prepare and maintain proper documentation.
• Good communication and coordination skills.
• Able to communicate in Bahasa Malaysia and English.
• Able to handle several jobs and site requests at the same time.
• Responsible, organised and willing to learn.
• Experience in cleaning, maintenance, construction or service companies is an advantage.

About us

Jaringan Jaya Solution (M) Sdn. Bhd. – One Stop Solution for Cleaning, Engineering and Maintenance services.