Administration

About us

Aejis Legal is a progressive law firm committed to delivering exceptional legal services and support to our clients. We pride ourselves on creating a collaborative, inclusive workplace where our team members can thrive professionally and personally. Our firm values innovation, integrity and excellence in everything we do, and we are dedicated to fostering a positive workplace culture that supports the wellbeing and development of all our staff.

About the role

We are seeking a skilled and organised Administration professional to join the Aejis Legal team on a full-time basis for an IMMEDIATE START. This is an integral position that will provide essential administrative support to our legal team and help ensure the smooth day-to-day operations of our firm. You will be the backbone of our office, managing a diverse range of administrative and marketing tasks that directly contribute to the efficiency and professionalism of our practice. This role offers an excellent opportunity to work within a dynamic legal environment and develop your career in a supportive setting.

Key responsibilities

• Managing correspondence, emails and telephone enquiries, ensuring prompt and professional communication with clients
• Assist in marketing campaign and follow up leads and associated tasks
• Maintaining accurate and organised filing systems, both physical and digital, in compliance with legal requirements and firm procedures
• Preparing and formatting legal documents, letters and other administrative materials with high attention to detail
• Co-ordinating meetings and appointments, including scheduling, room bookings and preparation of meeting materials
• Managing office supplies and equipment, monitoring stock levels and placing orders as required
• Supporting billing and accounting functions, including data entry and record-keeping
• Assisting with client administration tasks, including intake forms and case file management
• Providing general support to legal staff and management as needed to ensure operational efficiency
• Maintaining confidentiality and adhering to all professional and ethical standards within the legal profession

What we're looking for

• Pleasant phone manner and able to handle high volume calls
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills with professional presentation
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and ability to learn other software applications
• High level of accuracy and attention to detail, particularly when handling legal documents and sensitive information
• Ability to work independently and as part of a team in a fast-paced environment
• Discretion and professionalism, with the ability to maintain confidentiality at all times
• Reliability and a commitment to delivering high-quality work
• Experience with legal practice management systems or relevant administrative software is advantageous

What we offer

At Aejis Legal, we believe in supporting our employees to achieve both professional success and personal wellbeing. We offer a competitive salary package commensurate with experience and qualifications. Our team enjoys a collaborative working environment with opportunities for professional development and career progression. We are committed to maintaining a healthy work-life balance and foster a culture of respect, inclusivity and support.