Administration Coordinator (10-Month Contract)

An exciting opportunity has opened up for an Administration Coordinator to join our team at Equip-Safe on a part-time basis, ideally completing 22 hours per week. This is currently a contracted position up to the end of May 2027, with possible extension.

Your duties and responsibilities:

• Manage schedule of training delivery to ensure trainer/assessor coverage for courses to meet budget requirements
• Manage customer service and client/student information flow
• Provide direction and training to the administration team
• Monitor individual and team performance ensuring productivity and the quality of output.
• Maintain admin staff roster to ensure effective and adequate staffing of the administration team to cover campus operational hours.
• Assist Manager Equip-Safe to develop, review and implement administrative processes/procedures.
• Monitor administrative compliance and efficiency with ETI/EQS policies and procedures.
• Assist Manager Equip-Safe with collating business unit costs for Manager’s monitoring.
• Prepare Manager Equip-Safe credit card reconciliation.
• Ensure CTF funding is claimed monthly.
• Manage timely lodgement of external reports as required by ASQA, DTWD, CTF and WorkSafe
• Work with Government Contracts Manager, ensuring Student Management System records are correct for monthly government funding (RAPT) claim
• Co-ordinate maintenance of the campus IT systems.
• Arrange and coordinate building maintenance as required
• Liaise with the Manager Equip-Safe and ETI Marketing team to ensure courses are advertised.
• Assist Manager Equip-Safe in review of marketing communications
• Provide support for the QA System Manager in the QA operation at the college.
• Provide training and updates for employees in the use of the QA system.
• Assist Manager Equip-Safe and liaise with the ETI Development team, to assist maintaining course materials.
• Co-ordinate and prepare validation materials required for validation of the Standards for RTO’s 2025

What you'll need to succeed:

Essential:

• Current C Class Drivers Licence
• Experience in supervising a team and building positive working relationships.
• Experience managing all aspects of customer service to achieve quality outcomes for all parties involved.
• Extensive experience in office management
• Excellent communication skills, reliable, time management skills, self-motivated
• Ability to multitask and meet deadlines.
• Ability to work autonomously.
• Well-developed organisational and time management skills.

Desirable:

• Cert IV Leadership and Management or equivalent work-related experience
• Experience working in a Registered Training Organisation
• High level of computer literacy including the Microsoft and Adobe suites of software including SharePoint.

What we offer:

• A diverse and inclusive workplace that actively seeks to continually improve

• Have access to a great employee benefits package which includes:

  • Purchased Leave
  • Health Program (reimbursement for gym memberships, yoga classes etc)
  • Employee Development
  • EAP
  • Access to discounted gym membership, health insurance and Hyundai's vehicle fleet
  • Free Parking

About us:

The Electrotechnology Training Institute Limited (ETI Ltd), is a not-for-profit charity lighting the way for Western Australia's booming electrical industry through education, training, member services and employment opportunities. Our business units are entrenched in every aspect of the WA electrical industry, from careers and training to business support and beyond.

• ECA WA – Member services that provide key services to the industry
• Electrical Group Training (EGT) – a registered Group Training Organisation (GTO)
• College of Electrical Training (CET) – a Registered Training Organisation (RTO)
• Equip-Safe – a Registered Training Organisation (RTO)
• ECA Legal – a separate legal firm providing legal services to ETI and its members.

ETI is committed to a safe, diverse and inclusive workplace environment. We value and respect people of all ages, genders, diverse backgrounds, the LQBTIQA+ community and people living with disability

For more information about ETI see our websitehttps://ecawa.org.au/

How to apply:

Please send your CV and COVER LETTERby clicking the “APPLY NOW” button. Applications should be addressed to the Manager Equip-Safe.

Shortlisted candidates will be phone screened, and candidates will then be selected for interviews. All candidates will be notified by the end of the recruitment process.

For more information regarding the role, including a copy of the Job Description or employee benefits, please reach out to [email protected]