Administration Coordinator

About the Company

Our client is a highly respected organisation, driven by a strong sense of purpose, they are committed to delivering meaningful outcomes while fostering a collaborative, inclusive, and values led culture. With a reputation for excellence and innovation, they offer employees the opportunity to be part of an organisation that genuinely makes a difference. 

About the Role

This is a varied and fast-paced Office Coordinator position supporting the smooth day-to-day operations of a busy corporate environment. Acting as the central point of contact for staff, visitors, suppliers, and service providers, you'll play a key role in ensuring the office runs efficiently while delivering exceptional administrative support across the wider organisation.

Key Responsibilities

• Manage reception and act as the first point of contact for visitors and stakeholders
• Organise domestic and international travel arrangements
• Coordinate meetings, room bookings, agendas, and documentation
• Support onboarding and offboarding processes
• Liaise with suppliers, contractors, and service providers
• Manage office supplies, facilities requests, and workplace resources
• Assist with internal events, functions, and employee engagement initiatives
• Maintain organisational records, registers, and administrative systems
• Identify and implement improvements to processes and procedures

About You

• Previous experience in an Office Coordinator, Executive Assistant, Team Administrator, Workplace Coordinator, or similar position
• Exceptional organisational skills and the ability to manage multiple priorities
• Strong relationship-building and stakeholder management skills
• Excellent written and verbal communication
• High attention to detail and a proactive approach
• Advanced Microsoft Office skills
• Comfortable working autonomously while supporting a wider team
• A positive, adaptable, and professional attitude
• Experience coordinating travel, meetings, events, or facilities would be highly regarded

What's on Offer

• Opportunity to join a highly regarded organisation with a meaningful purpose
• Broad and varied role with exposure across the business
• Supportive and collaborative team environment
• Modern offices based in Christchurch
• Competitive salary and excellent benefits
• Long-term career development opportunities

If you're an experienced administrator who enjoys variety, thrives on keeping things organised, and takes pride in delivering exceptional support, we'd love to hear from you.

 
Interested?
Apply on Seek or contact Isabella for a confidential conversation.
[email protected]
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