Administration Coordinator

• $75k to $85k + Super
• ASAP Start
• Full-time or part-time (pro rata - 9am to 3pm) opportunity available

Ecoblue, a wholly owned subsidiary of MEI Group Pty. Ltd., has been at the forefront of the Australian emissions-reduction industry since 2015. As the nation's leading manufacturer of AdBlue®, we are trusted worldwide to deliver high-quality, certified products that keep industries moving.

We are now seeking applications from experienced and highly organised Administration Coordinators to provide high-level administrative and operational support to the General Manager and Leadership Team. This role is central to ensuring the smooth day-to-day functioning of the corporate office while supporting operational and strategic objectives across regional branches.

PLEASE NOTE: Applicants will be invited to complete an automated video screening as part of the shortlisting process.

Key Responsibilities:

• Manage inboxes, triage correspondence, and draft professional responses.
• Coordinate calendars, meetings, travel, accommodation, and event logistics.
• Prepare agendas, presentations, reports, and meeting minutes.
• Act as the first point of contact for the General Manager and Leadership Team.
• Process invoices, reconcile expenses, raise purchase orders, and support procurement activities.
• Maintain document control, filing systems, and executive records.
• Coordinate governance documentation and support reporting requirements.
• Organise internal communications, meetings, and events.
• Provide high-level administrative support while maintaining confidentiality and professionalism.

About You:

• Experienced Administration Coordinator, Office Manager, Executive Assistant or Senior Administrator, Administration Support Officer.
• Strong customer service focus.
• Ability to work autonomously and collaboratively.
• Thrive in fast-paced environments.
• Capable of managing competing priorities.
• High level of accuracy, attention to detail and professionalism.
• Advanced Microsoft Office proficiency.
• Excellent communication and stakeholder engagement skills.
• Strong organisational and time-management abilities.
• A proactive, adaptable, and collaborative approach.

What We Offer:

• Full-time position Monday to Friday or;
• Part-time (pro rata) option available - Must be capable of working between 9am to 3pm.
• Flexible arrangements may be considered for the right candidate.
• Opportunity to work with Australia's leading AdBlue® manufacturer.
• Supportive and professional team environment.

If you believe you meet our current requirements, please send through an updated CV to us today by clicking the Apply button.