Administration Coordinator

Position: Admin & Listing Coordinator

Department: Operations

Reporting to: Operation Director

Location: Doha, Qatar

Role Overview:

The Admin & Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the sales team, management and HR
• Manage and organise company documents, contracts, files and records both digitally and physically
• Prepare and format letters, certificates, salary confirmations and official correspondence as needed
• Schedule and coordinate meetings, viewings and appointments on behalf of agents and management
• Handle incoming calls, emails and inquiries and direct them to the appropriate team member
• Maintain and update the CRM system with accurate client and property data
• Assist in the preparation of presentations, reports and marketing materials
• Order and manage office supplies and ensure the office is well maintained and organised
• Coordinate with PRO, legal and finance teams as required

Compliance & Documentation

• Ensure all required documentation is collected and filed for each transaction
• Support agents in the preparation of sale agreements, NOCs and related documentation

Communication & Coordination

• Act as a point of contact between agents, clients, developers and management
• Follow up on pending tasks, signatures and document submissions on behalf of the team
• Coordinate with developers for updated availability lists, brochures and price lists
• Communicate professionally at all times — via email, phone and in person

Requirements

• Minimum 1 year of experience in an administrative or real estate coordination role
• Excellent written and verbal communication skills in English — Arabic is a plus
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to multitask and work under pressure in a fast-paced environment
• Professional, presentable and punctual
• Team player with a proactive and positive attitude

Pay: QAR500.00 - QAR1,000.00 per month

Work Location: In person