Administration Coordinator (Mandarin speaking )

Administration Coordinator
Healthy and Fresh Ltd

We are looking for an organised, proactive Administration Coordinator with strong communication skills to support our management team with company projects, administration and cross-department coordination.

About the role

Reporting to the Head of Management / HR, you will provide practical support across project follow-up, meeting coordination, documentation, compliance administration and company resource management.

You will work closely with management and teams across the business to keep information flowing, maintain accurate records and ensure agreed actions are completed on time.

Key responsibilities

• Support company projects by tracking progress, deadlines and outstanding actions.
• Organise management meetings, prepare materials, take minutes and follow up action items.
• Assist with preparing management reports and compiling departmental updates.
• Maintain compliance records and audit documentation, and track renewal dates and corrective actions.
• Maintain company policies, procedures and documents, ensuring accurate records and version control.
• Liaise with external IT providers and follow up service and equipment requirements.
• Maintain asset records for vehicles, phones and laptops, and assist with allocation and administration.
• Support property administration and coordinate facilities requirements with the Construction and Maintenance Department.
• Provide administrative support to management, including board documentation and meeting arrangements.
• Coordinate communication across departments and follow up management priorities and improvement initiatives.

About you

You will bring:

• Experience in administration, management support or project coordination.
• Strong written and verbal English communication skills.
• Good organisation and attention to detail, with the ability to manage competing tasks and deadlines.
• A proactive, reliable approach and consistent follow-through.
• Confidence using Outlook, Word, Teams and other standard office applications.
• Sound judgement and discretion when handling confidential information.
• The ability to work independently and collaborate effectively with different teams.

Experience in compliance administration, audit support, meeting coordination or property administration would be an advantage.

Why join us?

• Enjoy a varied role working closely with management and teams across the business.
• Contribute to company projects and improvements to how we work.
• Develop your skills in management support, project coordination and compliance administration.

Apply now

Please submit your CV and a cover letter outlining your relevant experience and interest in the role. Include your availability and current New Zealand work rights.