Administration Executive (4 Months Contract)

Company: HACO Asia Pacific Sdn. Bhd.

Location: Seksyen 32, Shah Alam

Job Summary:

The Administration Executive provides administrative and operational support to ensure smooth daily factory operations. This role involves documentation management, coordination with internal departments, basic purchasing and inventory administration, as well as general office support within the factory environment.

Key Responsibilities:

1) Administrative & Office Support

• Manage day-to-day administrative tasks for the factory office
• Maintain proper filing of documents, records, permits, and correspondence- Prepare reports, letters, memos, and meeting minutes when required
• Manage office supplies, stationery, and pantry items

2) Factory & Operations Support

• Coordinate with production, warehouse, maintenance, and HR teams- Assist in monitoring attendance, overtime records, and staff movement (where applicable)
• Coordinate cleaners, security, and other service providers
• Support visitors, contractors, and auditors entering the factory

3) Admin Inventory & Purchasing Support

• Monitor usage of factory supplies (PPE, packaging materials, consumables)
• Assist in raising purchase requisitions and coordinating with suppliers
• Maintain basic stock records and ensure timely replenishment
• Coordinate storage and distribution of common-use item

4) Compliance & Documentation

• Assist in maintaining licenses, permits, and compliance-related documents
• Support audits, inspections, and internal reviews by preparing required documentation
• Ensure records are properly updated in accordance with company procedures

5) Coordination & Communication

• Act as a liaison between the factory and head office (Admin, Finance, HR)
• Follow up on pending matters with internal departments and external vendors
• Perform ad-hoc tasks assigned by the Head of Finance and Administration or Management

Requirements:

• Diploma or Degree in Business Administration or a related field
• Minimum 1–3 years of administrative experience, preferably in a factory or manufacturing environment
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational, coordination, and communication skills- Able to work independently and manage multiple tasks
• Knowledge of basic purchasing, inventory, and factory operations is an advantage

Reporting to: Head of Finance and Administration

Send your resume to: [email protected]

Pay: From RM3,500.00 per month

Benefits:

• Free parking
• Professional development

Work Location: In person