Administration Executive 行政专员

About the role

We are seeking an Administration Executive to join the team at Heng Yuen Minerals (M) Sdn Bhd in Gopeng, Perak. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Administration Executive, you will be at the heart of our administrative functions, ensuring efficient office management and providing essential support to various departments. This role is integral to maintaining organisational effectiveness and supporting our business objectives.

What you'll be doing

• Managing general administrative tasks including filing, documentation, and record-keeping to ensure organised and efficient operations
• Providing comprehensive support to senior management and department heads, including scheduling meetings, preparing correspondence, and managing calendars
• Coordinating office operations, including maintenance of office supplies, equipment, and facilities
• Processing and managing administrative documentation, including purchase orders, invoices, and expense reports
• Handling incoming and outgoing communications, both written and verbal, ensuring prompt and professional responses
• Assisting with the organisation of company events, meetings, and other administrative requirements
• Maintaining confidentiality and managing sensitive information in accordance with company policies
• Supporting human resources functions, such as coordinating employee records and assisting with onboarding processes
• Performing other administrative duties as required to support the efficient functioning of the organisation

What we're looking for

• Proven experience in an administrative role, preferably in a manufacturing, mining, or similar industrial setting
• Strong organisational and time management skills with the ability to handle multiple tasks and priorities
• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin Chinese is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Attention to detail and high accuracy in documentation and record-keeping
• Ability to work independently and as part of a team in a collaborative environment
• Professional demeanour with strong customer service orientation
• Flexibility and willingness to adapt to changing business needs
• Diploma or higher qualification in Business Administration, Office Management, or a related field is preferred

What we offer
Heng Yuen Minerals (M) Sdn Bhd is committed to providing a supportive and professional working environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasises teamwork, professional development, and mutual respect. We provide opportunities for career growth and skill development, and we value the contributions of our team members. Additional benefits include statutory entitlements as provided under Malaysian employment law and potential opportunities for internal advancement.

About us
Heng Yuen Minerals (M) Sdn Bhd is an established organisation operating in the minerals and mining sector. Based in Gopeng, Perak, we are committed to operational excellence, sustainability, and maintaining high standards of professionalism. Our team comprises dedicated professionals who work collaboratively to achieve our business objectives and contribute to the industry. We value integrity, efficiency, and a commitment to safe and responsible business practices.

If you meet the above requirements and are interested in joining our team, please apply now by submitting your resume, cover letter, and any relevant supporting documents. We look forward to hearing from you.