Administration Executive

Job Title: Admin Executive

Location: Gurgaon (Sector 47 & Sector 15)

Company: Crown Rubber Polymers

Working Hours: 10:00 AM 7:30 PM (9 hours working + 30-minute break) Weekly Off: Sunday

Leaves: 1 leave per month

Holidays: As per company policy

Role Overview

We are seeking a highly organized and proactive Admin Executive to manage administrative operations, documentation, and coordination across departments. The ideal candidate will ensure smooth oAice functioning, support business processes, and maintain high standards of eAiciency and professionalism.

Key Responsibilities

1. Documentation & Data Management

• Maintain, organize, and archive all company documents (both digital/cloud and physical records).

• Ensure proper record-keeping and easy retrieval of information.

2. Tender & Data Handling

• Manage tender documentation, submissions, and related data processes.

• Prepare and maintain reports using various data handling tools.

3. Communication & Drafting

• Draft professional letters, emails, and official communications.

• Ensure accuracy and clarity in all written correspondence.

4. Internal Coordination

• Coordinate with internal departments such as Accounts, HR, and Marketing.

• Ensure smooth flow of information and task execution across teams.

5. SOP Development

• Develop and implement Standard Operating Procedures (SOPs) to streamline oAice operations.

6. External Representation

• Represent the organization in external dealings when required (e.g., banks, government oAices, vendors, etc.).

7. Reporting & MIS

• Prepare daily work reports and track targets and checklist updates.

• Generate MIS reports to analyze processes and improve operational eAiciency.

• Focus on real time updates.

8. Additional Responsibilities

• Handle miscellaneous administrative tasks as assigned by management.

• Be available for extended working hours when required.

• Support HR and Accounts functions as a secondary responsibility.

Qualifications & Requirements

• Bachelors degree (mandatory).

• Minimum 3 years of relevant experience in administrative or operational roles.

• Academic performance: Minimum 70% throughout (preferred).

Skills & Competencies

• Strong proficiency in Microsoft OAice, especially Excel for data analysis and reporting.

• Excellent organizational skills with strong attention to detail.

• Ability to create and implement SOPs eAectively.

• Strong communication skills (written and verbal) in English.

• Analytical mindset with the ability to interpret data and suggest improvements.

• Basic knowledge and experience in Accounts.

• High level of integrity, discretion, and professionalism.

• Ability to work independently with minimal supervision.

• Strong problem-solving skills and adaptability to changing priorities.

• Tech-savvy and comfortable with modern tools and systems.

• Ability to multitask, prioritize, and perform under pressure.

• Self-driven, proactive, reliable, and quick learner.

Additional Expectations

• Willingness to take ownership of responsibilities beyond core admin tasks.

• Flexible approach towards work and readiness to support business needs.