Administration Executive

Job Role and Responsibilities:

• Provide administrative support to team(s) as may be required.
• Provide support and cover to other administrators during busier periods or absence as agreed with by your line manager
• Handle requests, feedback, and queries quickly and professionally and handle escalations.
• Undertake any other duties within the context of the role as may be determined by your line manager.
• Scheduling, organizing, and coordinating meetings and events.
• Drafting correspondence and emails.
• Have knowledge on House Keeping services.
• Should be able to understand and manage all compliances related to contract manpower.
• Understand how to deploy HK staff and completely manage HK team end to end.
• Should have knowledge on cafeteria management.
• To advise of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects)
• Should be able to do internal audits on stock management.
• Coordinating travel plans and accommodation
• Setting up conference calls
• Meeting and greeting clients and other visitors
• Supervise multidisciplinary teams of staff including cleaning, maintenance, office boys and security.
• Maintaining and coordinating calendars and email boxes.
• Providing administrative support to Team(s) meetings, including agenda preparation and note taking.

Job requirements and qualifications:

• Excellent communication and Ms Office skills.
• Exposure on procurement process is added advantage.
• Excellent personal organizational skills with the ability to prioritize and to work to and meet tight deadlines (Essential)
• Good interpersonal skills with the ability to communicate and work effectively across teams and with a variety of people both inside and outside the organization (Essential)
• Understanding of reputation management (Desirable)
• Excellent oral and written communication skills (Essential)
• High level of accuracy in all work with excellent attention to detail and excellent written English (Essential)
• Excellent customer service skills with a proven ability to respond positively and proactively to colleagues and external contacts (Essential)