Administration Executive

Purpose of the Job

To ensure smooth and efficient administration services across the plant by managing facilities, employee support services, vendor coordination, transportation, security, canteen operations, travel arrangements, and procurement activities while supporting employee engagement initiatives and organizational culture-building programs.

Key Challenges in the Role / Work Environment

Managing Multiple Administrative Functions:
Coordinating canteen, security, transportation, housekeeping, travel, and facility management activities simultaneously while ensuring uninterrupted support to plant operations.

Ensuring Service Quality and Employee Satisfaction:
Maintaining high standards of facility services and addressing employee concerns promptly to enhance workplace experience and satisfaction.

Vendor Management and Cost Control:
Managing external service providers effectively while ensuring service quality, contractual compliance, and cost optimization.

Maintaining Security and Safety Standards:
Ensuring effective access control, visitor management, and security compliance across the plant premises.

Supporting Employee Engagement Activities:
Coordinating administrative arrangements for employee engagement initiatives, surveys, and culture-building programs.

Ensuring Operational Continuity:
Providing timely administrative support to all departments while handling urgent operational requirements and unforeseen facility-related issues.

Key Responsibilities

• Manage canteen operations including food quality, hygiene standards, vendor coordination, and employee satisfaction.
• Coordinate security operations including deployment of security personnel, access control, visitor management, and compliance with security procedures.
• Manage employee transportation services including bus arrangements, route planning, vendor coordination, and issue resolution.
• Coordinate travel bookings, accommodation arrangements, and related logistics for employees and visitors.
• Handle procurement activities related to administration, facility management, and employee welfare requirements.
• Coordinate with vendors for administrative services and monitor service quality and performance.
• Track administrative expenses and support cost-control initiatives.
• Ensure smooth functioning of facilities including housekeeping, utilities, and common areas.
• Address employee grievances related to administrative and facility services and ensure timely resolution.
• Maintain records related to vendor contracts, purchases, transportation, security, and facility management activities.
• Support employee engagement programs, events, and organizational initiatives.
• Assist in conducting employee surveys and GPTW-related activities.
• Coordinate arrangements for culture-building and employee welfare initiatives.
• Prepare administrative reports, vendor performance reports, and MIS as required by management.

Qualification

• Graduate in any discipline.
• Degree/Diploma in Administration, Business Management, or related field will be an added advantage.

Preferred Candidate Profile

• Graduate in any discipline with 1-2 years of experience in Administration, Facility Management, or Employee Services.
• Experience in canteen management, transport coordination, security administration, vendor management, and employee support services will be preferred.
• Good communication, coordination, and problem-solving skills.
• Proficiency in MS Office and administrative documentation.
• Candidate must possess a valid two-wheeler driving license and own a two-wheeler for local travel and administrative coordination activities.