Administration Executive

Job Description Branch Admin Executive

Job Title: Branch Admin Executive
Department: Administration / Sales Support
Reports To: Branch Sales Head / Regional Head
Location: Lucknow

Job Purpose:

The Branch Admin Executive will be responsible for providing comprehensive administrative and operational support to the Branch Sales Head and Sales Team. The role includes managing sales data, supporting sales reviews, preparing reports and MOMs, coordinating travel and logistics, handling office management, housekeeping, courier services, and execution of employee engagement activities to ensure smooth branch operations.

Key Responsibilities / KRAs:

Sales Data Management & Review Support

• Maintain and update sales MIS and dashboards on a regular basis.
• Assist the Sales Head in preparing reports for sales reviews and presentations.
• Track sales performance vs. targets and follow up with team members for updates.
• Ensure timely circulation of reports, trackers, and analysis.
• Extended support to the Central Sales Team for all operational activities
• Assist the sales leaders with Sales planning, Tour planning, Setting up the review mechanism and KPI reviews of the team down the line

Meeting Support & Documentation

• Prepare, record, and circulate Minutes of Meetings (MOMs) after every sales/branch meeting.
• Track action points from meetings and follow up for timely closure.

Travel & Operational Coordination

• Manage travel bookings (air, rail, hotels, local conveyance) for the sales leaders.
• Provide logistical support for dealer/partner meetings, training sessions, and branch events.

Office & Facility Management

• Ensure smooth day-to-day branch administration, including housekeeping, pantry, courier services, and office supplies.
• Coordinate with vendors/service providers for maintenance and utilities.
• Manage inward and outward courier/dispatches with proper tracking.

Engagement & Event Execution

• Support execution of employee engagement activities at the branch level.
• Assist in organizing sales team engagement programs, celebrations, and branch-level events.

Key Skills & Competencies:

• Strong proficiency in MS Excel, PowerPoint, and data management.
• Good communication and coordination skills.
• Attention to detail and ability to multitask.
• Strong organizational and time management skills.
• Ability to work collaboratively with sales, admin, and operations teams.

Qualifications & Experience:

• Graduate / Postgraduate in Commerce, Administration, or related field.
• 2–5 years of experience in admin, sales coordination, or office management.
• Experience in sales MIS and reporting will be preferred.

Performance Indicators (KPIs):

• Accuracy and timeliness of sales data/reports.
• On-time preparation and circulation of MOMs.
• Efficiency in travel booking and operational coordination.
• Smooth functioning of office administration and housekeeping.
• Timely courier management and record-keeping.
• Successful execution of branch engagement activities.