Administration Executive

Were Hiring | Executive – Office Coordination & Follow-Up

UDS Architects LLP is an established Architecture & Interior Design firm looking for a responsible, proactive, and well-organized Executive to support the management office and Partners with daily coordination, task tracking, communication, follow-ups, and assigned work.

Location: Mumbai
Experience: 2–5 Years
Working Hours: 9:30 AM–6:30 PM
Working Days: Monday–Saturday | 4th Saturday Off
Reporting To: MDO
Employment Type: Full-Time

Key Responsibilities

• Follow up on tasks, deadlines, pending work, and commitments until closure
• Maintain daily and weekly task and follow-up trackers
• Coordinate with Architects, Interior Designers, Consultants, Vendors, Contractors, Clients, and Project Teams
• Track pending documents, information, quotations, approvals, and deliverables
• Coordinate meetings, appointments, schedules, site visits, and office activities
• Prepare daily/weekly status reports and highlight delays or critical matters
• Communicate management instructions and ensure timely execution
• Handle routine administrative and coordination responsibilities assigned by management

Candidate Requirements

• 2–5 years of experience in Office Coordination, Administration, Executive Assistance, or Project Coordination
• Excellent written and verbal English communication
• Strong follow-up, coordination, and organizational skills
• Proactive, confident, responsible, and detail-oriented
• Ability to manage multiple priorities and deadlines
• Good knowledge of MS Excel, Google Sheets, MS Office, Email, and WhatsApp
• Experience in Architecture, Interior Design, Construction, Real Estate, or project-based organizations is an advantage

If you are highly organized, proactive, and excellent at follow-ups, we’d love to hear from you!