Administration Executive

Key Responsibilities

• Administrative Operations: Oversee and manage daily administrative functions including office operations, facility management, housekeeping, security, transport, and canteen services.

• Facility & Infrastructure Management: Ensure proper maintenance and upkeep of buildings, utilities, equipment, and common facilities through coordination with internal teams and external service providers.

• Vendor & Contract Management: Manage vendors for administrative services; negotiate contracts, monitor service quality, validate invoices, and ensure adherence to agreed service levels.

• Statutory Compliance & Documentation: Ensure compliance with applicable statutory requirements related to administration; maintain licenses, records, and documentation as per legal and organizational standards.

• Employee Support Services: Provide administrative support to employees including access control, ID cards, transport coordination, accommodation support, and workplace facilities

• Asset & Inventory Management: Maintain records of office assets, furniture, equipment, and consumables; ensure proper utilization, periodic verification, and control.

• Budgeting & Cost Control: Assist in preparing administrative budgets, monitor expenses, implement cost-control measures, and prepare MIS and management reports.

• Internal Coordination & Liaison: Coordinate with HR, Finance, Security, Safety, and other departments to ensure seamless administrative support and issue resolution.