Administration Executive

Role & responsibilities:

General Administration Executive

Position: General Administration Executive
Department: General Administration / Administration
Experience: 13 Years
Gender: Female
Qualification: Any Degree / B.Com / BBA / BA or equivalent
Location: Gummidipoondi
Employment Type: Full-Time

Job Summary

We are looking for a responsible and organized Female General Administration Executive with 1–3 years of experience to support day-to-day administrative activities, asset management, stationery procurement, vendor coordination, documentation, and office operations.

Key Responsibilities

• Manage day-to-day general administration activities and office requirements.
• Maintain records of company assets, including allocation, movement, maintenance, and return of assets.
• Maintain and update the Asset Register and ensure proper documentation.
• Handle stationery purchase, stock monitoring, issue records, and inventory control.
• Coordinate with vendors for stationery, office supplies, maintenance, and other administrative requirements.
• Prepare purchase requests, quotations, purchase orders, and related documentation as required.
• Monitor stationery and office consumable stock levels and arrange timely replenishment.
• Maintain proper administrative files, records, bills, invoices, and supporting documents.
• Coordinate office maintenance, housekeeping, security, transportation, and other facility-related activities.
• Support employee requirements related to ID cards, office facilities, uniforms, and other administration matters.
• Follow up on pending administrative purchases, services, and maintenance activities.
• Prepare basic MIS reports and administrative status reports.
• Ensure smooth functioning of daily office administration activities.

Required Skills

• Good knowledge of Asset Management and Asset Register maintenance.
• Knowledge of Stationery Purchase and Inventory Management.
• Vendor coordination and negotiation skills.
• Good documentation and record-maintenance skills.
• Basic knowledge of purchase procedures and invoice verification.
• Good communication and interpersonal skills.
• MS Office skills, especially MS Excel and MS Word.
• Good organizational and time-management skills.
• Ability to coordinate with multiple departments.
• Attention to detail and follow-up skills.
• Professional attitude and ability to maintain confidentiality.

Preferred Candidate Profile

• Female candidate with 1–2 years of experience in General Administration / Office Administration.
• Candidates with experience in asset tracking, stationery procurement, vendor coordination, and office administration will be preferred.
• Should be proactive, well-organized, and capable of handling multiple administrative activities independently.