Administration Executive

Key KPIs

• Housekeeping & Hygiene Compliance Score
• Security Incident-Free Operations
• Canteen Satisfaction Index
• Transport Availability & Utilization
• Vendor SLA Compliance
• Budget Adherence
• Audit & Compliance Closure Rate
• Employee Satisfaction with Admin Services

Purpose/Objective

To ensure smooth and efficient administration of the plant by managing facility operations, transport, housekeeping, canteen services, township support, vendor management, statutory compliance, employee welfare initiatives, and infrastructure maintenance while maintaining high standards of safety, cost control, and operational excellence.

Key Responsibilities of Role

1. Facility & Infrastructure Management

• Ensure upkeep and maintenance of plant buildings, offices, utilities, roads, gardens, and common areas.
• Coordinate preventive and breakdown maintenance activities through vendors.
• Monitor plant infrastructure and ensure uninterrupted administrative support services.
• Manage office space allocation, asset tracking, and workplace readiness.

2. Housekeeping, Canteen & Welfare

• Supervise housekeeping agencies and maintain cleanliness standards across the plant.
• Monitor canteen operations, food quality, hygiene, and employee satisfaction.
• Ensure availability of drinking water, sanitation facilities, and employee welfare amenities.
• Conduct periodic audits and implement corrective actions.

3. Security & Visitor Management

• Manage security agencies, access control systems, CCTV monitoring, and gate operations.
• Ensure compliance with security protocols and visitor management procedures.
• Coordinate VIP visits and customer visits.

4. Transport & Travel Management

• Manage employee transportation, hired vehicles, and route optimization.
• Monitor vehicle utilization, GPS tracking, fuel consumption, and vendor performance.
• Llogistics arrangements for official visits.

5. Vendor & Contract Management

• Identify, onboard, and manage service providers for housekeeping, security, transport, and facility services.
• Monitor contractor performance against SLAs and ensure timely bill certification.
• Support procurement activities and cost optimization initiatives.

6. Compliance & Liaison

• Ensure compliance with Factory Act provisions related to welfare and administrative services.
• Coordinate inspections by statutory authorities and maintain records.
• Support labour law compliance related to contract manpower and service providers.
• Liaise with local government bodies and external agencies as required.

7. Budget & Cost Control

• Prepare and monitor administration budgets (OPEX/CAPEX).
• Process purchase orders, invoices, and vendor payments through SAP.
• Drive cost-saving and efficiency improvement initiatives.

8. Township & Employee Engagement Support

• Coordinate township accommodation allotment and maintenance support.
• Support employee welfare programs, festivals, sports events, and engagement initiatives.
• Address employee grievances related to administration services.

Skills Required

• Facility & Vendor Management
• Contract Labour Management
• Budgeting & Cost Control
• SAP/MS Office
• Security & Transport Administration
• Communication & Stakeholder Management
• Problem Solving & Negotiation Skills
• Knowledge of Labour Laws and Factory Administration

Qualifications and Experience

• Graduate in any discipline; MBA/PGDM (HR/Admin) preferred.
• 58 years of experience in Plant Administration, Facility Management, or Industrial Administration.
• Experience in manufacturing, renewable energy, power, or heavy engineering industry preferred.