Administration Executive

Designation : Executive/Sr. Executive HR & General Affairs

Location : Bangalore

NO. Of Working Days: 5 Days Monday - Friday

NOTE: Position will be on third party payroll

Essentials Requirement:

• Degree level education or its equivalent (Full time Regular course)
• Willing to work stretched hours
• HR&GA administration tasks
• Good communication skill(Internal/External)
• Strong commitment to meeting deadlines and completing tasks with a high sense of ownership.
• Capability to adapt to new and non-routine assignments and accurately execute management instructions.
• Respect for Japanese business practices, including timely reporting, communication, adherence to deadlines, and compliance with company rules and procedures.

Desirable Requirement:

• Familiarity with expat residence related work
• Knowledge and Experience of SAP environment
• Good Knowledge of computer and IT Troubleshoot.

1.Expatriate Support:

• Manage FRRO (Foreigner Registration) and visa-related documentation and procedures
• Coordinate housing arrangements and residence approval processes for expatriates -Support bank account opening and onboarding formalities for expatriates

2. Vendor & Payment Management

• Process SAP vouchers and payment requests for vendors
• Manage office lease contracts, manpower agencies, and other service providers Oversee vendor-related matters, including driver overtime administration

3. Business Unit (BU) Support

• Support business travel and entertainment application processes for the Automotive Sales & Marketing, R&D/DX, and ESP teams
• Handle business trip expense settlements and related documentation

4. Office Administration & General Affairs

• Support overall office operations and general affairs activities
• Manage office supplies and consumables daily
• Handle procurement and administration of IT equipment and office facilities

5. Event Coordination Support

• Support the planning and execution of Regional Meetings and other internal/external events
• Coordinate logistics and administrative arrangements for visitors, meetings, and company events

Skills & Competencies:

• Ability to multitask and liaise across departments
• Effective communication and team collaboration
• Process-oriented approach to task planning
• Hands-on experience with SAP for financial workflows
• Proactive vendor coordination and negotiation abilities

Experience: 3-5 years of relevant experience in Japanese company or MNC

Likely Companies: MNC or good Indian Company

Thanks, and kind regards,

Kamali Anand

e-mail: [email protected]