Administration Executive

Key Responsibilities

• Transport Management

• Manage employee transportation operations and vendor coordination.

• Monitor bus routes, trip schedules, and vehicle utilization.

• Ensure transport contractors comply with safety and contractual requirements.

• Handle employee transport-related concerns and corrective actions.

• Verify transport vendor bills and monthly service reports.

• Canteen Management

• Monitor canteen operations to ensure quality food and hygienic conditions.

• Coordinate with canteen service providers for daily operations.

• Conduct regular inspections of food quality, cleanliness, and safety standards.

• Address employee feedback and implement improvement actions.

• Verify canteen service bills and consumption records.

• Facility Management

• Oversee maintenance of office areas, common facilities, utilities, meeting rooms, and employee amenities.

• Coordinate facility repair and maintenance activities.

• Ensure proper functioning of lighting, plumbing, furniture, and office infrastructure.

• Monitor facility improvement projects and vendor performance.

• Housekeeping Management

• Supervise housekeeping contractors and daily cleaning activities.

• Ensure cleanliness of offices, production support areas, washrooms, and common facilities.

• Conduct routine inspections and implement corrective actions.

• Maintain housekeeping standards in line with company requirements.

• Procurement & Material Management

• Initiate and coordinate purchase of administrative materials and consumables.

• Monitor stock levels of housekeeping, pantry, stationery, and office consumables.

• Coordinate with procurement teams for PR, PO, and material deliveries.

• Ensure timely availability of required operational materials.

• Billing & Vendor Management

• Verify vendor invoices, work completion reports, and service records.

• Coordinate billing approval and payment processing activities.

• Maintain contractor agreements and vendor documentation.

• Monitor vendor performance and service quality compliance.

• Employee Welfare Management

• Coordinate employee welfare activities and facility improvements.

• Support employee engagement programs and welfare initiatives.

• Manage employee accommodation, transportation, and welfare-related requirements where applicable.

• Address employee concerns related to administrative services.

• Documentation & Reporting

• Maintain records related to transport, canteen, housekeeping, procurement, and facility management.

• Prepare monthly reports on service performance, consumption, and cost analysis.

• Support internal and external audits by providing required documentation.

• Ensure compliance with company administrative procedures.Role & responsibilities

Preferred candidate profile