Administration Executive

1. Production & Warehouse Documentation

• Control the issuance, revision, and distribution of SOPs and operational records
• Maintain the document master list and coding system
• Ensure only the latest approved documents are in use on-site
• Support ISO documentation filing and compliance requirements
• Manage document retention in accordance with company policies
• Prepare production, inventory, and usage reports
• Organize and maintain Excel data records
• Assist in preparing materials for management meetings

2. ERP System Maintenance

• Maintain and update ERP data (production and inventory records)
• Ensure consistency and accuracy between system data and physical records
• Generate routine and ad hoc reports from the ERP system

3. Cross-Departmental Support

• Organize and maintain records for production, sanitation, equipment, and quality control
• Track and follow up on missing or incomplete documentation
• Support internal and external audit documentation requirements
• Manage document circulation and approval tracking
• Assist in managing and updating training records

Job Requirements:

• Must be able to communicate in chinese language.
• Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field, fresh graduate are welcome to apply
• 1–2 years of experience in administrative support, document control, or manufacturing environment (preferably food industry)
• Familiar with ISO 22000, HACCP, or other food safety management systems is an advantage
• Proficiency in Microsoft Excel and Microsoft Office
• Preferable experience with ERP systems or willingness to learn ERP data entry and maintenance
• High attention to detail and strong organizational skills
• Able to handle documentation systematically and maintain accurate records
• Good communication skills for cross-department coordination
• Multitasking, responsible, proactive, and able to work independently with minimal supervision