Administration Executive

Position Summary

We are looking for a professional and customer-focused Admin Executive. The role involves handling visitors, calls, office coordination activities, travel support, vendor coordination, and administrative assistance while ensuring a seamless workplace experience for employees and guests.

Key Responsibilities

• Welcome clients, employees, visitors, and vendors in a professional and courteous manner.
• Handle visitor entries, gate passes, maintain visitor records, reception registers, and First Aid kit records.
• Coordinate meeting room bookings and assist with meeting arrangements while maintaining stock of office supplies.
• Receive, track, and distribute incoming and outgoing couriers and official documents.
• Coordinate cab bookings for Partners and employees, liaise with the travel desk, and maintain travel records.
• Coordinate with vendors, housekeeping, security, and maintenance teams for office-related support activities.
• Assist with employee onboarding formalities, distribution of joiner kits, ID card coordination, and employee exit formalities in coordination with HR.
• Track vendor agreements and renewals, verify invoices, process PR/PO requests, and monitor vendor budgets on a monthly basis.
• Ensure reception area cleanliness, maintain overall office presentation standards, and support administrative and facilities-related activities as assigned.

Required Skills

• Good communication and interpersonal skills with a professional appearance and positive attitude.
• Basic working knowledge of MS Office applications such as Excel, Word, and Outlook.
• Ability to multitask and manage front desk operations efficiently in a fast-paced environment.
• Strong coordination, organizational, and problem-solving skills.
• Ability to interact effectively with internal stakeholders, vendors, and visitors.

Qualifications & Experience

• Graduate in any stream.
• 4- 6 years of relevant experience in front office, reception, administration, or facilities coordination roles.
• Prior experience in corporate office administration will be preferred.