Administration Executive

About the Role

We are looking for a proactive and detail-oriented Admin Operations & Facilities executive to support the day-to-day administration and facility management activities. This job offers hands-on exposure to office administration, vendor coordination, workplace operations, and employee support while developing practical business skills.

Key Responsibilities

• Support the Admin & Facility team in the successful setup, operational readiness, and go-live of the new office.
• Coordinate with internal stakeholders and vendors for housekeeping, security, pantry, maintenance, logistics, and other facility-related activities.
• Prepare and maintain detailed records of furniture, assets, equipment, and materials to be relocated from the existing office to the new office.
• Assist in planning, tracking, and monitoring office shifting activities to ensure safe, timely, and accurate movement of all materials.
• Support asset tagging, inventory verification, stock reconciliation, and handover during the relocation process.
• Assist in workstation setup, employee seating arrangements, access cards, signage, and other pre-go-live requirements.
• Coordinate with vendors to track closure of punch points, service requests, and preventive maintenance activities before and after office go-live.
• Maintain records of housekeeping consumables, stationery, pantry supplies, and other operational inventories.
• Support documentation and progress tracking for office setup and relocation activities.
• Perform other administrative and facility management tasks assigned by the reporting manager to ensure smooth project execution and business continuity.

Eligibility

• Graduated from a recognised university

Required Skills

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Goods in Microsoft Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively.
• Positive attitude with willingness to learn.