Administration Executive

Job Responsibilities

• Manage day-to-day office administration, including filing, correspondence, scheduling, and general clerical support.
• Handle procurement and inventory management of office supplies and equipment.
• Coordinate office maintenance, repairs, and relationships with vendors (cleaning, repair, security, etc.).
• Process and monitor company’s vehicle-related matters (maintenance, insurance, registration, fuel claims) and mobile/phone bills.
• Support the planning, coordination, and execution of office events, team-building activities, meetings, and celebrations (including logistics, vendor booking, budgeting, and on-site support).
• Provide administrative support for expense claims, invoice processing, and basic record-keeping.
• Provide comprehensive secretarial and administrative support to Senior Management/Management Team.
• Manage daily schedule, meeting and travel arrangements.
• Prepare meeting agendas, collate presentation materials, take meeting minutes and action items.
• Assist with reception duties and guest handling when required.
• Perform any other ad-hoc administrative tasks as assigned.

Requirements

• Experience: 2–4 years of relevant experience in office administration, facilities support, or event coordination.

• Education: Diploma or above

• Skills:

  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong organisational and multitasking skills.
  • Excellent written and verbal communication in English and Cantonese (Mandarin is a plus).
  • Ability to work independently and proactively with minimal supervision.

• Personality: Detail-oriented, reliable, positive attitude, and service-minded.

• Immediate availability is preferred.