Administration Executive

We are seeking a detail-oriented and proactive Administrative Executive to support daily office operations and ensure efficient administrative processes. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative and clerical support to management and departments
• Manage office operations, filing systems, and document control
• Coordinate meetings, appointments, travel arrangements, and calendars
• Prepare reports, presentations, correspondence, and meeting minutes
• Handle incoming calls, emails, and visitor inquiries professionally
• Maintain office supplies, equipment, and vendor coordination
• Assist with procurement, invoice processing, and expense tracking
• Support HR and onboarding activities when required
• Ensure compliance with company policies and confidentiality standards
• Coordinate company events, staff activities, and logistics
• Perform ad-hoc administrative duties assigned by management

Requirements

• Diploma or Bachelor’s degree in Business Administration or related discipline
• 1–3 years of administrative or office support experience preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Detail-oriented with good problem-solving skills
• Ability to work independently and collaboratively
• Fluent in English; Cantonese and Mandarin are an advantage