Administration Executive

Role Overview:

The admin executive will oversee the complete 360 administrative operations of the organization. The role requires handling multi-location administration, infrastructure support, vendor management, and compliance with high efficiency and professionalism.

Key Responsibilities:

• Supervise day-to-day administration, facility operations, utilities, housekeeping, and security across all sites.

• Implement and monitor admin SOPs, workplace discipline, asset management, and safety protocols.

• Oversee office setup, expansions, renovations, procurement, and infrastructure planning.

• Handle vendor selection, contract management, AMC operations, negotiations, and service quality monitoring.

• Oversee travel, transport, vehicle deployment, driver management, and logistics coordination.

• Supervise admin teams including executives, housekeeping, security, and support staff; ensure productivity and performance.

• Maintain all admin documentation including contracts, leases, approvals, payments, and compliance records.

• Oversee procurement of admin materials, inventory control, budgeting, and cost optimization.

• Coordinate with senior management, department heads, and external agencies for administrative support.

• Ensure workplace health, safety, fire systems, statutory compliance, and routine audits.

Required Skills & Competencies:

• Excellent communication, negotiation, and stakeholder management skills.

• Hands-on experience in facility management and multi-location administration.

• High integrity, discipline, and ability to manage pressure and deadlines. • Strong planning, problem-solving, and decision-making capabilities.

Qualifications:

Graduate/Postgraduate in Business Administration, Operations, Facility Management, or relevant field.

Certifications in Facility Management or Industrial Safety preferred but not mandatory.