Administration Executive

Job Summary:
We are looking for a proactive and organized professional to manage facility, office administration, transportation, procurement, vendor coordination, events, and government liaison activities.

Key Responsibilities:

• Manage building maintenance, housekeeping, office space, and health & safety activities.
• Coordinate domestic travel bookings, accommodation, local cabs/taxis, and drivers.
• Identify and coordinate with vendors based on business requirements.
• Obtain quotations, prepare comparison analysis, and negotiate rates and payment terms.
• Monitor expenses and prepare MIS reports and expenditure analysis for HOD/Finance.
• Coordinate conferences and events, including venue, transportation, logistics, safety, security, and design requirements.
• Liaise with government departments and local authorities for required permissions and approvals.
• Ensure adherence to applicable statutory and compliance requirements.
• Maintain effective coordination with internal teams, vendors, service providers, and external stakeholders.

Required Skills:

• Facility & Office Management
• Vendor Management & Procurement
• Travel & Transportation Coordination
• Cost Management & MIS Reporting
• Event & Conference Management
• Government Liaison & Compliance
• Strong negotiation and communication skills
• Good planning, organizing, and coordination skills