Administration Executive

Administrative Executive - Facilities Management (West Side)

Join our team and play a key role in supporting the smooth day-to-day operations of our site!

We are looking for an organized, proactive and detail-oriented individual to support the Site Manager in administrative and facilities management activities.

What You'll Do

• Support facilities management matters, including responding and monitoring rectification for building defects.
• Coordinate event such as provision for extra power points, ventilation, cleaning, etc.
• Manage documentation, filing, attendance and overtime records.
• Support procurement activities, including Purchase Orders and inventory coordination.
• Coordinate client meetings, prepare presentation materials and meeting minutes.
• Liaise with clients and relevant parties on security clearance and site access requirements.
• Communicate company updates and notices to site staff.
• Provide administrative support to the site team and undertake other duties as assigned.

What We're Looking For

• Minimum GCE 'O' Level or equivalent.
• 2-3 years of relevant experience in administration, facilities management, event management or a similar role.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Strong organizational, communication and coordination skills.
• Procurement or inventory experience is an advantage.
• Comfortable supporting weekend events when required.

If you are a hands-on team player who enjoys coordinating people, tasks and operations, we'd love to hear from you.