Administration Executive

Role & responsibilities

• Manage daily Office administration and facilities.
• Coordinate with housekeeping, security, maintenance, courier and other service providers.
• Maintain office supplies, stationery and pantry requirements and ensure timely replenishment.
• Handle vendor coordination, quotations, purchase orders and bills / invoices.
• Maintain administrative records, files and documentation.
• Coordinate office repairs, maintenance and AMC-related activities.
• Manage incoming/outgoing courier and postal requirements.
• Assist employees with administrative and facility-related requirements.
• Coordinate meetings, conferences and internal office events.
• Maintain records of office assets, equipment and consumables.
• Support travel arrangements, hotel bookings, transportation and other requirements for employees/management when required.
• Coordinate with building management for parking, access cards, electricity, maintenance and other facility matters.
• Monitor office cleanliness, safety and workplace facilities.
• Prepare basic administrative reports and MIS.
• Handle confidential documents and information appropriately.
• Perform other administrative duties assigned by management.