Administration Executive

Job Title: Admin Executive

Job Description

We are looking for a detail-oriented and proactive Admin Executive to manage the day-to-day coordination and tracking of our pharmacy stores. The role involves maintaining store trackers, coordinating with vendors, managing documentation, conducting field visits, and overseeing ongoing store-related and interior work.

Roles & Responsibilities

• Maintain and regularly update trackers using Excel and Google Sheets.
• Coordinate and follow up with vendors, contractors, and other external partners for ongoing store-related activities.
• Conduct field visits to pharmacies/stores and monitor day-to-day work and progress.
• Oversee the ongoing work at new and existing stores, ensuring activities are completed as planned.
• Coordinate and monitor interior, maintenance, installation, and other store-related work.
• Maintain proper documentation and records related to stores, vendors, work progress, and other operational activities.
• Follow up with relevant stakeholders to ensure timely completion of assigned tasks.
• Track pending activities and provide regular updates on store progress and requirements.
• Coordinate between internal teams and vendors to ensure smooth execution of store-related activities.
• Identify and report any issues or delays observed during field visits and coordinate for their resolution.

Requirements

• Graduate in any discipline.
• 1-3 years of experience in store operations, retail operations, facility coordination, project coordination, administration, or a similar role.
• Strong proficiency in MS Excel, Google Sheets, and MS Office is mandatory.
• Good follow-up and coordination skills.
• Strong documentation and organizational skills.
• Comfortable with regular field visits to pharmacies/stores.
• Ability to manage multiple stores, vendors, and ongoing activities simultaneously.
• Good communication and interpersonal skills.
• Should be proactive, responsible, and comfortable working in a field + office-based role.