Administration Executive

Role & responsibilities

Executive & Administrative Support

• Act as an extension of senior management for administrative and coordination matters
• Manage calendars, meetings, site visits, and schedules without reminders
• Take complete ownership of meeting coordination, MOMs, and follow-ups until closure

Follow-ups & Execution

• Track every task, commitment, and deadline given by management
• Follow up persistently with internal teams, vendors, consultants, and clients
• Escalate delays and ensure closure excuses are not acceptable

Communication & Documentation

• Draft, send, and track official emails, letters, MOMs, and documents
• Maintain accurate records, trackers, and documentation repositories
• Ensure senior management is updated proactively, not reactively

Operational & Ad-hoc Work

• Handle any administrative, operational, or coordination task assigned by management
• Support office operations, site coordination, document movement, and urgent requirements
• Be available for time-sensitive tasks beyond standard working hours, when required

Confidentiality & Discipline

• Handle sensitive and confidential information with strict discretion
• Maintain professional conduct, discipline, and accountability at all times

Mandatory Expectations (Non-Negotiable):

• Willingness to do any kind of work required in the interest of the organization
• Strong follow-up attitude tasks must be closed, not chased endlessly
• Ability to work under pressure, tight timelines, and changing priorities
• Zero attitude, high ownership, and respect for hierarchy
• High availability and flexibility when work demands

Required Skills & Mindset:

• Execution-focused mindset (action > discussion)
• Strong command over email communication and documentation
• Excellent organizational and multitasking skills
• Ability to take instructions once and execute independently
• Mentally resilient, dependable, and solution-oriented

Preferred Qualifications:

• Graduate in any discipline
• Proficiency in MS Excel, Word, Email, and basic trackers
• Prior experience working closely with management preferred

Who Should ** NOT ** Apply:

• Candidates looking for fixed, limited, or comfort roles
• Those unwilling to handle follow-ups, pressure, or accountability
• Candidates expecting rigid working hours or narrowly defined responsibilities