Administration Executive

Administrative Executive

Location: Andheri West Link Road, Mumbai
Experience: 2–8 Years
Working Days: Monday to Friday
Employment Type: Full-time

Job Overview

We are looking for a proactive and well-organized Administrative Executive to manage day-to-day administrative activities, office coordination, documentation, and external visits. The role involves regular local travel within Mumbai for official work, including visits to banks, government offices, vendors, courier services, and other external locations.

The ideal candidate should be comfortable working independently, coordinating with multiple stakeholders, and handling confidential documents and administrative responsibilities.

Key Responsibilities

• Handle day-to-day office administration and administrative coordination.
• Coordinate with banks, government offices, vendors, clients, courier services, and other external parties.
• Visit banks, government departments, offices, vendors, and other locations for official work as required.
• Manage and maintain important documents, records, files, and correspondence.
• Coordinate meetings, appointments, schedules, and follow-ups when required.
• Handle official communication and documentation.
• Coordinate with internal departments to ensure administrative tasks are completed on time.
• Assist with office purchases, vendor coordination, and other office requirements.
• Manage courier, dispatch, and collection of official documents.
• Handle local travel and field-related administrative assignments independently.
• Maintain confidentiality of sensitive company and business information.
• Provide regular updates and ensure timely completion of assigned tasks.
• Perform any other administrative duties assigned by management.

Skills & Qualifications

• 2–8 years of experience in Administration, Office Administration, Admin Executive, Personal Assistant, Executive Assistant, or a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Good follow-up and coordination skills.
• Proactive and responsible approach towards work.
• Good working knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.
• Comfortable with regular local travel within Mumbai for official work.
• Ability to independently handle bank, government office, vendor, courier, and other external visits.
• Ability to manage multiple tasks and priorities effectively.
• Professional attitude with good discretion and confidentiality.
• Ability to coordinate effectively with senior management, employees, vendors, and external stakeholders.
• Should be comfortable with field work and handling time-sensitive administrative assignments.