Administration Executive

Job Title: Admin & HR Executive

Location: Baner, Pune

Job Summary

We are looking for a proactive and organized Admin & HR Executive to manage day-to-day administrative operations and support HR activities. The ideal candidate should have strong coordination skills, vendor management experience, and the ability to handle multiple responsibilities efficiently.

Key ResponsibilitiesAdministration

• Manage flight, train, and hotel bookings for employees and management.
• Coordinate office administration activities and ensure smooth daily operations.
• Maintain office assets and conduct monthly laptop and asset verification.
• Handle procurement of office supplies and coordinate with vendors.
• Manage vendor relationships and negotiate rates for administrative requirements.
• Coordinate printing and issuance of employee ID cards and visiting cards.
• Ensure office facilities are maintained and operational at all times.
• Support event management, employee engagement activities, and office celebrations.

Human Resources

• Maintain employee attendance records and coordinate attendance-related queries with the Ground Team.
• Assist in employee onboarding and joining formalities.
• Support employee documentation and record management.
• Coordinate with various departments for HR and administrative requirements.
• Assist in employee communication and engagement initiatives.
• Maintain HR records and ensure compliance with company policies.

Requirements

• Bachelor's degree in HR, Business Administration, or a related field.
• 1–4 years of experience in HR and Administration.
• Good knowledge of MS Excel, Word, and Outlook.
• Strong coordination and communication skills.
• Experience in vendor management and office administration.
• Ability to multitask and manage priorities effectively.
• Professional and customer-service-oriented approach.

Preferred Skills

• Experience handling travel and accommodation bookings.
• Knowledge of attendance management systems.
• Event and employee engagement planning experience.
• Strong interpersonal and negotiation skills.

Work Location: In person